Veridence.
AYAANIS Technologies, Inc.
Philadelphia, Pennsylvania · veridence@ayaanis.com · 215.914.8689
Veridence Feature List
Compliance Suite · eMAR Suite · Full EHR
Three editions, each built on the one before. The eMAR Suite includes everything in the Compliance Suite, and the Full EHR includes everything in the eMAR Suite. Click any heading to see its features, and click again to close it. Shaded headings are add-ons.
Compliance Suite
Keep your EHR. Veridence reads it and does the compliance work.
Survey readiness14 features
Mock surveyWhat a surveyor would cite
F-tag coverage registerAll 202 federal tags
CMS-802 resident matrixFilled from the record
Survey day packEntrance documents ready
Chart checkCitations, resident by resident
Survey readiness intelligenceRoot causes, ranked
Risk-based survey qualificationShorter survey eligibility
Administrator daily briefPriorities every morning
Critical eventsWhat needs the DON
Building handoverLast 12 months summarized
Chart completeness auditMissing documentation found
Note and record contradictionsConflicting entries flagged
Record integrityTamper-evident record seal
Integrity attestationEvidence for QAPI
Quality and Five-Star7 features
CMS quality measuresPer resident, from MDS
Five-Star positionRating drivers tracked
Value-based purchasing positionThe 2% withhold, in-year
CoreQ satisfactionResidents and families scored
Early-warning trendsDeclines caught early
Alert prioritizationEscalation by urgency
Impact summaryValue delivered, measured
Medication oversight21 features
Medication complianceLate, missed, refused doses
PRN effectivenessFollow-up documented
Medication errorsLikely MAR errors flagged
Controlled substance diversion riskDiversion patterns surfaced
DEA biennial inventoryControlled counts ready
Drug labeling and storageControlled substance integrity
Pharmacy services and recordsDrug record checks
Drug regimen reviewPharmacist findings tracked
Psychotropic stewardshipDose reductions tracked
Opioids and MMEDaily dose, benzodiazepines
Medication use reviewBurden, overlaps, restarts
Polypharmacy riskHigh medication counts
Medication interactionsInteractions flagged
Medication reconciliationTransitions reconciled
Insulin and glucose pairingDoses matched to readings
Medication order changesWho changed what
Medications with no timesUnscheduled orders found
Medication risk indexRisk by resident
Smart refill predictionRefills before runout
Daily refill requestsRefills due today
Emergency downtime MARPrintable backup record
Clinical risk23 features
Falls and accidentsFalls, follow-up, hazards
Pressure injuriesWounds tracked to healing
Pain managementReassessment documented
Continence and UTIInfections and continence
Infection control and antibioticsAntibiotic use reviewed
Infection surveillance line listEvery case tracked
Infection preventionist activityIP work documented
ImmunizationsVaccines offered, documented
Change in condition watchUnassessed changes flagged
Critical lab resultsResults needing action
Labs ordered, not resultedMissing results found
Behavior monitoringPsychotropic purpose documented
Trauma-informed careScreened and care planned
Nutrition and weightWeight loss, meals, diets
Hospice coordinationAgreement and shared plan
Dialysis communicationEvery session, both ways
Care ordered and deliveredGaps between them
Care plan and documentationPlan matches charting
Care plan timingBaseline, comprehensive, IDT
Resident risk flaggingHigh-risk residents surfaced
Physician visitsDue and overdue
Decision-maker gapsMissing representatives found
Shift note completenessMissing notes found
MDS and assessments10 features
MDS assessment trackingDue, late, transmitted
MDS timelinessLate or missing assessments
MDS coding accuracyCodes supported by chart
MDS coding-risk flagsRisky codes flagged
Significant change supportWhen to reassess
Case-mix distribution auditCoding drift detected
PDPM capture reviewAccurate PDPM coding
Assessments dueUpcoming assessments listed
Assessment items needing responseOpen items listed
PASARR trackingScreening and follow-up
Residents and events12 features
Incident and accident reportsLogged and investigated
Grievance logWritten decisions tracked
Abuse and neglect reporting clockDeadlines never missed
Admission packet reviewSigned, declined, missing
Room changes and leavesNotice before moves
Activities and social servicesParticipation tracked
Discharges in progressDischarge worklist
Document managementDirectives and consents
Resident directoryProfiles with photos
Bed boardBeds and occupancy
Admissions deskReferrals and decisions
Coverage horizonWho runs out, when
Staffing11 features
Staffing hours per resident dayHPRD by shift
Daily staffing postingPosted nurse staffing
Staffing recommendationAcuity-weighted levels
Staffing and med pass timingStaffing effect measured
Staff credentialsExpirations flagged early
Staff competencyCompetencies tracked
In-service hoursAide training hours
Agency and overtime warningWeekly cost alerts
Staff performance analyticsTeam trends
Workflow bottlenecksDelays found
Exclusion screeningOIG list checks
Facility compliance8 features
Life safety logDrills and inspections
Emergency preparednessPlan and evacuation roster
Policy libraryVersioned, signed policies
Facility assessmentRequired assessment completed
Compliance programTraining, concerns, screening
Resident councilConcerns to resolution
Supply inventoryStock on hand
Assisted living state rulesState requirements mapped
Data, access and reporting8 features
EHR data importYour export, read only
Read-only by designNothing written back
Report libraryMore than 100 reports
One click to evidenceEvery number drills down
12-month look backPlus 6 and 3 months
Phone app for leadershipLive view and alerts
Role-based accessEach role sees own
Complete audit trailEvery action attributed
Financial10 features
Triple CheckMonth end, from record
Audit defenseADR, TPE, RAC, UPIC
Medicare Advantage authorizationsConcurrent review ready
Claim integrityPayer rules checked
Coverage ledgerWho pays, how long
Billing readinessGaps before billing
Physician certificationDates and signatures
Therapy documentationRehab log checked
Medicare payment setupWage index configured
Medicare Advantage appealsAppeal packet from the chart
Add-on: Workforce3 features
Open shifts and swapsFilled by staff
Agency requestsTracked and approved
PBJ staffing fileReady for CMS
Add-on: AI assistant2 features
AI assistantAnswers from the record
Cited resident summarySources on every line
Add-on: Hospitals and NHSN2 features
Hospital admit and discharge noticesMatched to residents
NHSN weekly reportPathogens and vaccination
Add-on: Enterprise3 features
Group viewEvery building, one screen
Group benchmarkingBuildings ranked side by side
Single sign-onOne login, every building
eMAR Suite
Everything in the Compliance Suite, plus the eMAR and clinical record.
Medication administration15 features
Bedside eMARDoses charted when given
Barcode scanningRight resident, right drug
Wristband scan to identifyCamera confirms resident
Med pass from ordersBuilt automatically
Med pass control and setupPass managed by unit
Live med pass boardProgress in real time
Admin live feedPass as it happens
Med pass daily overviewSequence by unit
Med pass reportsDaily pass record
Monthly MARPrintable monthly record
PRN follow-upReassessed on time
PRN escalationIneffective doses alerted
Psychotropic PRN renewals14-day renewal alerts
Voided administrationsEvery void explained
Downtime recoveryPaper doses entered back
Controlled substances and pharmacy6 features
Controlled substance countsCounts, waste, signatures
Tamper-evident narcotic recordChanges cannot hide
Pharmacy ordersSent electronically
Pharmacy refillsRequested automatically
Pharmacy dispense feedDispenses recorded
Consultant pharmacist reviewFindings to prescriber
Orders6 features
Order entry with safety checksAllergies, interactions checked
Order setsStandard orders, signed
Prescriber electronic signingPhysician signs electronically
Order and signing separatedNurse enters, prescriber signs
Signing queueOrders awaiting signature
Partner orders heldSigned before use
Clinical charting12 features
Vitals and observationsCharted at bedside
ADLsDaily care documented
Care plansBuilt and reviewed
Wound care and skinMeasured, PUSH scored
Treatment record (eTAR)Treatments documented
Change in condition (SBAR)Assessed and notified
Care cardsDaily care at glance
Enhanced barrier precautionsDevices and wounds tracked
Nutrition, meals and weightsIntake and diet orders
Meal ticketsDiet order on tray
Clinical notesShift and progress notes
Resident chartSystem of record
MDS6 features
MDS codingValidated before submission
iQIES submission fileBuilt automatically
CMS editsErrors caught early
Section GG prefillProposed from chart
Care area triggersCAAs from MDS
Corrections and inactivationsHandled by rule
On the floor3 features
Phone app for nurses and aidesChart from anywhere
Phone app for physiciansOrders signed anywhere
Read and write by accountLimits set per user
Add-on: Kitchen13 features
Recipe libraryAllergens and texture versions
Allergens read twiceDeclared and in ingredients
Cycle menusApproved by the dietitian
Plate checkEvery resident, every meal
Tray ticketsSwaps printed on tray
Production countsPortions by texture
Food temperature logFood Code limits
Dietary manager loginRuns the kitchen
Nutrient analysisPer portion and menu day
Calorie countIntake against goals
Food items and pricesVendor packs priced
Order guideLess the shelf count
Food costPer resident day
Financial, the full suite24 features
Eligibility checksCoverage verified with payer
Claims from the recordInstitutional claims built
Claim trackerEvery claim followed
Payment postingRemittances read and matched
DenialsPayer reasons listed
Prior authorizationRequests and answers
Expected paymentWhat each day pays
Remittance and varianceUnderpayments found
Overpayment obligations60-day clock tracked
Money held upEvery dollar explained
Missed chargesCare never charged
Payer scorecardPlans ranked by behavior
Contribution margin by payerValue of each day
Labor cost and agency premiumWhat hours cost
Operating ledgerCost per resident day
Resident accountsCharges and statements
Resident trustResidents’ funds protected
Family statement and estimateOne bill, honest estimate
General ledgerDrafted, person posts
Bills to payTwo-person approval
Bank reconciliationStatements matched monthly
Payroll preparationHours ready for payroll
Paid time offEarned and tracked
1099s and year-end closeYear closed cleanly
Family and Spanish2 features
Family portalSecure family access
Spanish screensKiosk and aide screens
Full EHR
Everything in the eMAR Suite, plus the complete clinical record.
Clinical record7 features
Admission packet with e-signatureSigned and stored
Lab orders to laboratorySent, closed by result
Hospital transfer packetComplete, also C-CDA
Room moves and leavesMoves with notice
Activities and social servicesSessions and notes charted
Aide shift boardADLs, meals, weights owed
Charting kioskQuick sign-in charting
Records in and out5 features
Hospital records inReviewed before charting
Lab results inFiled to the order
Health information exchangeStandard formats supported
Outbox with acknowledgmentEvery send confirmed
Partner keysSecure, limited access
Workforce, included4 features
Staff schedule builderSchedule against time clock
Open shifts and swapsFilled by staff
Agency requestsTracked and approved
PBJ staffing fileReady for CMS
Kitchen, included13 features
Recipe libraryAllergens and texture versions
Allergens read twiceDeclared and in ingredients
Cycle menusApproved by the dietitian
Plate checkEvery resident, every meal
Tray ticketsSwaps printed on tray
Production countsPortions by texture
Food temperature logFood Code limits
Dietary manager loginRuns the kitchen
Nutrient analysisPer portion and menu day
Calorie countIntake against goals
Food items and pricesVendor packs priced
Order guideLess the shelf count
Food costPer resident day
Also included4 features
AI assistantAnswers from the record
Cited resident summarySources on every line
Hospital admit and discharge noticesMatched to residents
NHSN weekly reportPathogens and vaccination